Moving to Office 365 isn’t something that should be taken lightly. From compliance to operational efficiency, Office 365 migration can have a major impact on your business. Regardless of your organization’s size, taking this step is a big decision that requires a lot of consideration. However, learning about the benefits that can come from Office 365 migration can make the decision making process a little easier.
The Benefits of Office 365 Migration
Before jumping into the benefits, let’s first take a moment to explain what Microsoft Office 365 is. Office 365 is a collection of cloud-based productivity and collaboration apps, intelligent cloud services, and cybersecurity tools. Integrating many of Microsoft’s applications—like Word, Excel, Outlook, and more—the service is designed to enhance your business operations.
Migrating to the cloud can be a difficult process for any business, so why do businesses decide to make the switch? Although Office 365 migration can be difficult, it allows you to revamp your infrastructure, which can provide many advantages. Having an office 365 migration plan can greatly reduce any risk that comes with cloud migration. Americom’s cloud experts can help you create a detailed plan and answer questions like, how do I migrate email to Office 365?.
Now that you know what Office 365 is, it’s time to tell you how the service can benefit your business.
Improved Email Experience
If you’re already using Outlook for your email needs, Office 365 migration can enhance your experience. With 365, your emails, calendars, and contact information are automatically synced so you can access the most up to date versions from any device. Office 365 also lets you set up new user emails, restore deleted accounts, and create custom scripts from any location. Plus, you get up to 100 GB of storage to hold all your emails. If you need any help with transferring files, remember Americom uses email migration best practices to ensure the move is done without issue.
Think back to the last time when you had to track revisions on a document. Before companies had a reliable collaboration solution, it was not uncommon to see multiple versions of the same document. Having all of those similar documents sitting there in a folder can make it hard to find the most recent copy.
Office 365 allows for you to share access to documents directly with others as needed. It also allows users to collaborate on the same document at the same time. Any participant can easily make contributions or edit the same version of the document. Finally, the document is updated in real time whenever any changes are made so you don’t have to keep track of revisions.
If you expect your business to grow, then you need a flexible solution that can scale along with your company’s growth. Office 365 gives you a centralized, intuitive admin center to manage all your services from one place. That means you can quickly scale your services as your organization’s needs evolve.
Additionally, it also allows you to add or remove users by simply adding or removing licenses. If you have to downsize your company, you have the ability to easily reduce resources so you’re only paying for what you need.
When it comes to cybersecurity, Office 365 is no slouch. This cloud service from Microsoft comes with built-in security features. Some of these features include:
- Encrypted Email: Office 365 uses encryption so any messages sent and received remain private so only you can read your email.
- Mobile Device Management: Some employees frequently use their mobile devices for work. If that hardware is lost or stolen, your admin can use Office 365 to remotely wipe the device to prevent strangers from accessing company data.
- Advanced Threat Analytics: Microsoft uses analytics and machine learning to detect threats and alert you to suspicious behavior.
The General Data Protection Regulation (GDPR) has greatly influenced how consumer data is handled. If you want to do business in the European Union (EU), you have to be compliant with GDPR regulations. Office 365 has been certified as compliant with this and many other cybersecurity regulations around the world.
Let’s be honest, updating is not only annoying, but it’s also time-consuming. You don’t have to worry about updating after you finish Office 365 migration. Since it’s a cloud solution, the service is updated automatically to the latest version at no charge. That means you have access to all the latest and greatest features without having to go through the hassle of uninstalling and reinstalling 365 on all of the devices in your network.
Work From Anywhere
One of the most important benefits of Office 365 migration is it enables you to access company files while you’re away from the office. And you don’t even have to set up a virtual private network (VPN) to do it. This means you and your staff have the freedom to work anywhere with an internet connection.
Support For More Devices
Whether your team uses PCs, Macs, or mobile devices, everyone can use Office 365. Although it’s developed and hosted by Microsoft, Office 365 works just fine with Windows, iOS, and Android. That means your team has the power to create, edit, and share critical documents and data on your chosen operating system.
Take Advantage of the Cloud With Americom
Americom Imaging Systems is the leading managed print and IT solutions provider in the St. Louis, Missouri, area. If you want to move to the cloud, then we can help. Our team makes Office 365 migration simple so you can rest easy knowing your IT is in good hands.
Contact us today to learn more.