What Is Printer Status Monitoring Software?
As printer technology continues to advance, office printing needs are becoming more complex. If you need to manage a fleet of machines, limit access to specific employees, ensure document safety, and track printing expenses, print software is your all-in-one solution.
Depending on your business, you might print hundreds of pages of business documents each day. If you have multiple copy machines in your offices and dozens of employees using each one, there are many factors to keep track of. You can use print status monitoring software to connect with your fleet of network printers and collect data on key metrics, such as:
- Ink and toner levels
- Paper usage
- Print job types
- Active users
- Peak print times
Because print monitoring software is cloud-based, you don’t need to install any extra hardware to gain insight into your printing strategy. Instead, you wirelessly connect the software to your fleet of network printers and use your internet browser to access data. Print monitoring software collects real-time information that you can instantly access from any location.
In addition to collecting printing metrics, print software allows you to manage user access, implement safe print release practices, minimize unnecessary print jobs, and reduce accidental printing mistakes. You can take your existing multifunction printers and add advanced capabilities without upgrading any hardware or buying new parts.
Americom includes printer status monitoring software in our managed print service strategy. We can implement printer software from your current provider, including Canon an Kyocera, or use an external software service like PaperCut. With printer status monitoring software, our team can remotely keep an eye on your printing system and handle potential issues before they occur.
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Why Should You Use Network Printer Monitoring Software?
Many businesses don’t know if they’re overspending on supplies or wasting resources because they have no way of monitoring their printing strategy. With network printer monitoring software, you can easily see how much you’re spending and how often your employees print, copy, scan, and fax documents. Print software can help you drastically cut costs and optimize how you use your equipment.
Managing your printer fleet can be a complicated process. If you want to implement print management software but you’re unsure where to start, we can help. Americom will oversee every component of your printing strategy, from your equipment to your monitoring software. We can teach you how to make the most of your software solution and provide immediate service when you need help. Contact us today to take advantage of our cost-effective managed print services.
You can use print software to monitor peak usage times and determine which employees are using your printers most often. Print monitor software tells you if you need to scale up your printers or add extra capabilities to boost productivity.
Print monitor software can limit user access to devices and require print releases for confidential documents. Additionally, some print software can add watermarks and timestamps to documents to identify who printed them and when.
Some print monitor software programs will warn your employees if they suspect too many documents have been sent to print accidentally. Plus, with print release capabilities, you can ensure that accidental pages don’t get printed.