Understanding Commercial Copy Machine Leases
If your employees frequently scan, fax, copy, and print documents, you need a multi-functional office technology solution. Some simple copiers only cost a few thousand dollars, but high-end machines cost far more. If you can’t afford to buy a copier for your business but need access to advanced technology, leasing a copier is the perfect solution.
Leasing a copy machine is similar to leasing a car. You find a suitable machine for your needs, sign an equipment lease agreement, choose your financing option, and send in monthly payments to your equipment provider. In a few years when the lease is over, you can choose to buy that copier or enter a new lease for an updated machine. Because technology and your business needs are constantly changing, leasing a copier is a smart move if you don’t know what you’ll need in the long term.
Before you sign a copier lease, you should consider a few factors that will influence your equipment needs:
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Printing volume: If your copiers need to churn out many pages per minute, you should look for a high-speed copier and a lease agreement that doesn’t limit usage. Additionally, you might need to purchase extra copy machines if your print volume is too much for a single device to handle.
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Function: Some businesses need color printers for their day-to-day needs, and others only print in black and white. Basic copy machines are ideal for companies with minimal printing needs, but if your business needs advanced capabilities and high-quality color prints, you’ll need to opt for a more advanced option.
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Budget: The more advanced a copier machine is, the more it will cost you each month. If your budget is tight, you might have to lease an older machine or one with basic capabilities. You can negotiate your lease to make it better match your budget and your functional needs.
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Available space: Some multi-functional copy machines take up a significant amount of space. You might not be able to fit a massive copier into your office. If your space is limited, you can search for desktop options or sign a lease for a few smaller machines that will sit in different areas of your office.
Once you choose a copier, our printing services team at Americom can help you negotiate your lease terms and install the equipment in your office. If you partner with us for managed print services, your affordable monthly payment will cover leased equipment, printer monitoring software, automatic toner and ink shipments, and service from our professionals.
How Much Does It Cost To Lease a Copy Machine?
There is no definitive answer for how much it will cost you to lease a copy machine. The answer depends on the device you choose and the capabilities it has. However, for most companies, leasing a copier is a prudent financial decision. When you compare the upfront costs of buying and leasing and take obsolescence into account, copy leases are more economical.
As a small- or medium-sized business owner, you might not have the funds to buy the latest copier machine. However, by splitting the cost into monthly payments over a few years, you can get a high-quality machine without draining your savings. Additionally, if you need repairs on a purchased copier, you’ll have to pay out of pocket, whereas leasing companies include service and maintenance in their copier contracts.
One factor that makes leasing a better option than buying is the option to upgrade. If you buy the best copier today, a newer, more efficient model might come out in a few years. To buy the new copier, you’ll have to sell your current one at a depreciated rate and once again spend a huge lump sum to buy the new device outright. With a copier lease, you can upgrade to a new machine after your lease term ends, and you aren’t responsible for selling your old equipment.
Your Trusted St. Louis Copier Lease Provider
Americom understands that finding the right copy lease for your business can be a challenge. You want the best equipment for your employees, but you don’t want to overspend on extra capabilities that they won’t use. Our team can help guide you through the copy machine leasing process and identify the most fitting print equipment for your needs. We also monitor your machines’ status, supply levels, and productivity, which allows us to optimize your printing strategy.
If you’re ready to lease a copier for your St. Louis business, don’t get stuck in a strict agreement with an inflexible leasing company. Partner with Americom for an affordable, customized lease agreement. Contact us today to learn more about our equipment and service options.